The student will initiate the request in HAMS. The decision will be taken outside the system. The final decision will be entered in the system. After the decision is taken the course mapping should be done in the system and map as transferred courses within the new program.
Student attendance will be captured for each section and for the number of hours for the day. By default all the students will be shown as present for the period. However the teacher has the option to map the absence as "Excused", "Unexcused" or "With Permission". The teacher can re-map the absence as "Excused" or "With Permission" if the student submits evidence to support the new status.
Based on the attendance the absenteeism rate will be processed by the system. There will be notifications sent to the student at 10%, 13% and 15% absenteeism. If a student has crossed the absenteeism limit the appropriate by-law actions will be taken.
Advisee Meeting Request e-Service :
The advisee meeting request service is initiated online by the academic advisor. The meeting request includes the date and time of the meeting (Date and time of the meeting are mostly coincide with the advisor's office hours of his/her advisor).
The student must attend the meeting with the advisor at the time provided. The meeting details will be updated in system by the advisor. The student and the advisor can see the past history of the student advice given by the advisor. If the student cannot attend the meeting, it will be cancelled and rescheduled.
If the student does not show up for the meeting, it is cancelled and can be rescheduled at the discretion of the advisor for a maximum of two times.
In case the transfer is from outside an MOH institute, then this will be considered as a new direct admission in HAMS. In this case, the student’s previous institution academic details will be entered in the system.
Users can reserve a book if the book is already issued to other user. The reservation will be for the next day after the expected return date from the existing borrower. The reserving person needs to collect the book within 48 hours of the reservation. Once the book is issued to the reserving person, all the procedures for book issuance will be applicable.
Students can submit course assignments online. The guidelines for each assignment will be available online. There are two different types of assignment termed formative and summative. Summative assignments have marks that will be added to the course mark as per the structure of the overall course mark weighted average. Formative assignment may provide a resubmit option.
The students will be given a timeline for submitting their assignment to the course teacher online. The teacher will evaluate the assignments and the students will be informed online
Two students staying in the same hostel can request to swap their rooms. The request will go to the supervisor of the hostel. The hostel supervisor can either approve or reject the request. In case of approval the rooms will be swapped.
Students can attend online examinations for their enrolled/ selected courses in the institute as per the examination policies. The question paper and examination timetable will be prepared online. The exam dates and time will be published and notified in the student eCalender in the system.
Foundation placement exams will be conducted offline and the marks obtained for English, Maths and IT will be uploaded into the system. If there are certificates (IELTS certificate, IC3 certificate or equivalent as applicable) provided by students, these can also be uploaded into the system. The certificates should be from a reliable known institution
Based on the obtained marks and any qualifying certificates, students will be placed in the appropriate foundation courses and levels based on predefined criteria. The coordinator may reassign some students of the Muscat Foundation Center to a regional institute to study foundation in that institute, or vice versa. The coordinator will approve each student’s courses, which are auto registered by the system. Based on the approval, the students can study in foundation in the assigned institutes.
Students have to be registered in HEAC. The admission will be accepted based on the allocation from HEAC. Students will be notified from MOH of the date and venue for the admission.
Students have to be physically present for admission at the MOHEI admission center.
Each student has to bring all the required documents for the admission. The MOHEI admission center will verify all the documents. Each student has to submit details of their guardians.
The MOHEI admission center approves the documents in the system if the admission is based on the allocation from HEAC, after verification and all admission procedures are satisfied as per MOH requirements.
MOH will conduct any placement examinations for admitted students in undergraduate programs.
Based on the placement results, the student may be placed in the foundation program
Any student/employee who wants to borrow a book can check its availability online. The borrower should visit the library in person to collect the book. While issuing the book, the issue date will be captured against the borrower and updated in the system.
In case another institute user wants to make a borrowing request, they can do so online and based on this the book will be issued from the library against the other institute user. However books must be collected physically in all cases.
Each library will have a defined timeline for returning a book. The book has to be returned within the defined timeline to avoid actions/fines.
The librarian shall check the status of the book for future issuance and usability both on lending and on return.
Students who are staying in an institute hostel are given the provision for making a request for going out from the hostel for a predefined set of activities. Students can only go out with their guardians/hostel supervisors. The request will go to the hostel supervisor for approval who will .refer to the hostel administrator if required and can either approve or reject the request.
The check in and check out time for each hostel are defined in the system. Students are expected to return to the hostel on time. If the students fail to return by the set check in time, then an alert will go to the hostel administrator. Once students have returned to the hostel, the supervisor will enter the check in time of the students.
Students who are admitted to Foundation/Undergraduate programs must register for the courses which are available to take for the semester and select the sections applicable for the course. While registering the courses, the system will show the available sections, seats remaining and the course teachers associated with each section.
The system will show if there is any conflict between the sections. The student’s selected sections will be submitted for advisor/ course coordinator approval. Once the advisor/ coordinator approves the courses and sections which were registered by the students then the students can attend the sections
In case a student is transferring from another MoH institute offering the same program, the student has to make a request to the dean of his/her current institute and get an approval. Student should attach all documents supporting the request. Then the receiving institute dean should approve the request. The remaining process will be offline. Once the final approval decision is obtained and Karar issued/ uploaded into the system, then the student’s status will be updated in the system and the transfer will take place.
The users can request Discipline Appeals and Grievances against “An Individual”, “Disciplinary actions” and “Support Services”. The grievance or appeal request will go to defined person based on the type of grievance or appeal The issue may either be resolved by the same person or he/she can refer to another person for action. The student can track details in the system. The grievance/ the appeal shall be dealt within a specified number of days from the date of lodging the grievance/appeal .
Students (MoH staff, or staff associated with other institutions) can have direct admission for undergraduate/ postgraduate (UG/PG) programs. They will be notified by the MOH of the date and venue for the admission.
Students have to be physically present for admission at the MOHEI admission center.
As the admission is direct admission, the MOHEI admission center will enter the student information in the system and provide approval for the student documents, after all the admission procedures are satisfied as per MOH requirements.
MOH will conduct any required placement evaluations for admitted students in undergraduate/postgraduate programs. Based on the evaluation results, the student may be placed in the foundation program
A student can make an advisor change request in the system. The student should mention the reason for the change request. The request will go to the dean of the institute for approval. Once the dean approves the request, he/she will also assign a new advisor for the student. The same will be notified to the student.
A student or a teacher can initiate an advisor meeting request online. The request will go to the student advisor. The advisor will provide an appointment for the student. The student must attend the meeting with the advisor at the time provided. The meeting details will be updated in the system by the advisor.
If the student cannot attend the meeting, it will be cancelled and rescheduled. If the student did not show up for the meeting, it is cancelled and can be rescheduled at the discretion of the advisor for a maximum of two times.
A student can request to change their room. The request will go to the supervisor of the hostel. The supervisor can either approve or reject the request. In case of approval the new room will be provided.
A student will have a provision for grade appeal in the system. The grade appeal can be done for the overall course mark or for the overall continuous assessment. The appeal will first be made informally to the course coordinator and concerned teacher for approval. If approved, the revised marks will be entered into the system.
If the course coordinator rejects the appeal, it goes to the dean for action; the dean can either form a committee to review the appeal or directly approve the appeal with the revised mark; if a committee is formed then, after deliberation, the committee chairperson may recommend a revised or unchanged mark to the dean; the dean can either approve or reject the recommendation of the committee.
testing e-services Student ES222
E- service Test
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